SHARE SITES

What is a Share Site?

A Share Site is an online website which is dedicated to communicating and colaborating with internal staff, suppliers and other selected stakeholders.
Simply put, it is an online system that is used internally by businesses to assist with bringing an organisation together, maximising efficiency and mobility.

Summary of main advantages

  • Enabling constant communication with all staff.
  • Storing key information in one central location.
  • Access to files, documents, internal structures and contacts.
  • Platform for collaboration and efficiency improvements.

Click here to view a demo “COVID19” Share Site page

In recent times, we see many businesses utilise this system to better communicate with employees working from home, as well as manage company wide information about the Coronavirus.

Why You Need a Share Site? Especially now

One of the biggest challenges organisations have to deal with (even without the Coronavirus looming above head) is internal communication.
Companies are used to dedicating many resources and thought to how they communicate with clients and prospects. But when it comes to internal communication, the ball is often dropped – and when it does, a ripple effect begins, bringing with it increased inefficiencies, confusion, loss of procedures and protocols, frustrated and unmotivated employees, overburdened HR and management, and lowered operational standards.
Overall this is leading to massive double handling and major loss of time and money.

To make matters worse, COVID19 has brought with it regularly changing laws and procedures, social isolation and entire industries working from home. This has not made this challenge easier.
We now see entire industries waste hours (and thousands of dollars) practically chasing their own tails – on the daily.

Share Sites have been saving companies.
Not just saving them money and time, but literally – saving companies!

The functions a Share Site can perform are endless.
Here are a few common uses:

FIles & Data Access

Giving employees a singular access point to key documents on the go, from wherever they work. This can include downloadable/uploadable forms, files, presentations, videos, images and other documents.

This is especially important with onboarding new-hires and automating other regular internal communications and clerical functions.

Demo Components

File buttons and folders can be used throughout the Share Site, whenever you wish to enable an employee to download and use documents.

Download Demo File
Open Demo File

Here are some resources in a folder:

DOWNLOAD DEMO FILE 1
DOWNLOAD DEMO FILE 2
DOWNLOAD DEMO FILE 3

Here are other resources in a different folder:

OPEN DEMO FILE 1
OPEN DEMO FILE 2
OPEN DEMO FILE 3
OPEN DEMO FILE 4

Efficient Group Communication & Notifications

Providing employees, contractors, suppliers and other selected key stakeholders with procedure relevant information in real time.

For example, instead of using massive email chains with tens or hundreds of CC’d participants, you can just upload the relevant information to the Share Site’s homepage or team page for all to be updated in real time.

Demo Components

Notifications can be in the forms of pop-ups messages, alert boxes, or links to dedicated info pages.

HERE IS AN ALERT BOX NOTIFICATION

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People & Structure

Providing a clear and visual business structure and hierarchy.

Making it easier for employees to communicate with each other and find the right person to discuss any particular query or project.

Demo Components

Structures can be displayed in a variety of ways and can also include further details such as emails, contact numbers, responsibilities, etc.

Stuctures can be static, or dynamic. Dynamic structures can allow users to click on a person’s name to get further details or contact them directly.

Click on the dynamic box below to display contact details:

FAQ’s & Discussion Platform

Create a bank of answers to frequently asked questions.

Wouldn’t it be great if an employee could just type away their question into a search bar and get the answers they seek? Rather than adding more weight on the shoulders of others? And Wouldn’t it be great if the answer to their question would be coherent, leaving no room for inconsistencies? Well, that is exactly what this function is for.

Demo Components

Search bar mode:
Expandable FAQ bullets:

Team Building & Work Culture

Since a share site is heavily used by employees, it can also become a great tool to motivate and persnally connect with your team, outline key events, goals, targets and top performers.

For example, a Share Site’s homepage or team page can outline top performers, showcasing, exciting and visualising the distance to a particular goal.

It is also common to publish upcoming team birthdays, upcoming town-halls and other work related notices.

Demo Components

Sales Team Target Competition

First to reach their target receives $250 end of month bonus!

Laura
Jane
Garry
Rachel
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Colaboration Space

Enabling employees to communicate with each other on the site’s platform, letting them ask and answer each others questions online.

This tool is especially great in eliminating double handling. For example, if an employee has a question with regards to a specific file, they will be able to leave a question on that very page. The answer to this question will appear on the same page too. This means that the next time someone else has a similar question, they can just look at the comments and find the answer there.

Demo Components

2 Comments
  1. Joe - HR Advisor April 17, 2020 at 1:44 am - Reply

    Here is a comment or a question

    • Rick - Manager April 17, 2020 at 1:46 am - Reply

      Here is a reply to the comment/question asked by @Joe

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Privacy & Access Levels

Enabling different level of access to materials, resources and information.

This flexible platform allows you to set employees up with different levels of access to the Share Site’s pages and information.
In other words, this means certain resources and capabilities can be made invisible to chosen users.

This is especially useful when dealing with sensitive information, or when providing 3rd parties access to selected pages on the Share Site.

Demo Components


    Select Sales Team Access


    Select HR Team Access


    Employee Login

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